R 182123Z FEB 25 MARADMIN 073/25 MSGID/GENADMIN/CMC L LP WASHINGTON DC// SUBJ/2025 SECRETARY OF DEFENSE FIELD, DEPOT AND SOFTWARE  MAINTENANCE AWARDS// REF/A/DOC/DODI 1348.30/08APR2019// AMPN/REF A IS DOD INSTRUCTION FOR SECRETARY OF DEFENSE  MAINTENANCE AWARDS// POC/J. MARCUM/CIV/LPM-2/-/TEL: DSN 260-7117/TEL: 571-256-7117/ EMAIL: [email protected]// GENTEXT/REMARKS/1.  Reference A established the Secretary  of Defense Maintenance Award Program in three separate  award categories: the Depot-level Maintenance Program  Award, Field-level Unit Maintenance Program Awards, and  Software Maintenance Award. 1.a.  Depot-level Maintenance Program Award.  The depot- level competition is for programs/production lines within  DoD major organic depot facilities (i.e., facilities with  more than 400 employees engaged in depot-level maintenance  operations).  One major program/production line will be  awarded the Robert T. Mason Award for depot maintenance  excellence.  Depot maintenance programs/production lines  that have been in operation for at least one half of the  competition period (6 months) are eligible to compete. 1.b.  Field-level Unit Maintenance Program Awards.   Annually, six field-level maintenance units will be awarded the SECDEF maintenance awards, two from each competitive  category (large, medium, and small).  One of these six  winners then be recognized as the "Best of the Best" and  awarded the SECDEF Phoenix Trophy.  Active and reserve force units (to include Marine Corps Air-Ground Task Forces and  supporting/base units) whose primary mission is to perform  field-level maintenance (maintenance below the depot level) are eligible. Units having reserve associated units shall  recognize the associated units  contributions in their award submissions. Competitive categories are: large (over 1,000  authorized personnel); medium (301-999 authorized  personnel); small (up to 300 authorized personnel). 1.c.  Software Maintenance Award competition includes  activities with a minimum of 30 DoD civilian and uniformed  military employees engaged in software maintenance  activities for programs, projects, equipment, or weapon  systems. 2.  The 2025 SECDEF Maintenance Award competitive period is  the 12-month period beginning 01 October 2023 and ending 30  September 2024 (FY24).  Competitive units must have  operated under an authorized structure for at least half of the competitive period in one of the three categories to be  eligible to compete. 3.  Submission criteria and format: 3.a.  Nomination package format shall be per Ref A.  Format  instructions and past winner packages may be obtained and  viewed from the OSD website at the following address:   3.a.1.  https:(slash)(slash)www.acq.osd.mil/log/MR/awards.html 3.a.2.  Select DODI 1348.30 in left column for criteria/ format. 3.b.  Package should not exceed eight pages of text. 3.c.  Copies of unit command chronologies are not acceptable. 3.d.  Narrative must clearly relate to maintenance actions  of the unit.  Focus of this award is maintenance, not  operations. 3.e.  Dollar amounts identified as savings or cost  avoidance, percentages, and other empirical data to support  the package should be included where appropriate. 3.f.  One original color printed copy of nomination package  with accompanying endorsements. 3.g.  High resolution digital photo of unit logo with a  minimum 300 dpi. 3.h.  Electronic copy of original word document of unit  submission, with a scanned copy of accompanying endorsements. 3.i.  Recommend packages be submitted in newsletter format  with colored digital photographs embedded within the text.   IAW Ref A, content and format will be weighted in the  package submission. 3.j.  If there are any questions as to formatting, contact  the point of contact listed above. 4. Tasks. 4.a.  Marine Corps Logistics Command.  Screen, evaluate,  and endorse all depot-level award submissions. 4.b. Marine Forces (MARFOR)/supporting establishment (SE). 4.b.1.  Publish submission schedules. 4.b.2.  Screen, evaluate, rank and endorse all field-level  ground and aviation nomination submissions and forward to  HQMC IL (code LPM-2). POC above. 4.b.3.  Submit a maximum of two nominations per competitive  category for each major command or Marine Expeditionary  Force (MEF). 4.c.  Organizations not under the operational command of a  MARFOR or MEF may forward nomination packages directly to  HQMC DC, IL, LPM-2 (POC above). 5.  Original nomination packages and accompanying chain of  command endorsements must be received at HQMC DC, IL, LP,  LPM-2 (POC above) no later than April 19, 2025.  Nomination packages  received after this date will not be considered for  competition.   6.  Unit and personnel data shall be cleared for public  release to military and civilian news services.  No  classified information will be submitted. 7.  One program/production line for each depot will be  selected to represent the Marine Corps in competition with  other services. SECDEF maintenance board will select the  winner of the Robert T. Mason Award for 2025. 7.a.  All field-level maintenance award nominations received will be reviewed by a selection board convened at HQMC.   Two nominees per competitive category will be selected to  represent the Marine Corps in competition with the other  services. 7.b.  The awards will be presented at the awards banquet and  ceremony during the 2025 Department of Defense Maintenance  Symposium December 2025 at a location TBD. 7.c.  If won by Marine Corps units, the Phoenix Trophy and  Robert T. Mason Trophy will remain permanently in the  Pentagon and will be displayed so that they are afforded  suitable public attention with the name of the current  winner and previous winners appropriately inscribed thereon. Replicas of these trophies shall be presented to winning  units. 8.  Request widest dissemination to field-level maintenance  units. 9.  Release authorized by Brigadier General F. C. Poole III,  Assistant Deputy Commandant for Installations and Logistics  (LP).//