R 241853Z MAR 25 MARADMIN 157/25 MSGID/GENADMIN/CMC WASHINGTON DC MRA RA// SUBJ/INACTIVE DUTY TRAINING (IDT) TRAVEL REIMBURSEMENT UPDATE// REF/A/MSGID: DOC/DOD/YMD: 20250101// REF/B/MSGID: DOC/CMC(RA)/YMD: 20240328// REF/C/MCTFSPRIUM/YMD: 20080819// REF/D/MSGID: MSG/CMC(RA)/R141704ZAPR22// NARR/REFERENCE (A) IS THE JOINT TRAVEL REGULATIONS. REFERENCE (B) IS THE SELECTED RESERVE BILLET IDENTIFICATION CODE (BIC) ASSIGNMENT AND MANAGEMENT POLICY. REFERENCE (C) IS THE MARINE CORPS TOTAL FORCE SYSTEM (MCTFS) PERSONNEL REPORTING INSTRUCTIONS USER MANUAL. REFERENCE (D) IS MARADMIN 193/22 INACTIVE DUTY TRAINING(IDT) TRAVEL REIMBURSEMENT UPDATE// POC/RAP-1/TEL: (703)784-9615/EMAIL: [email protected]// POC/MARFORRES G-1/EMAIL: [email protected]// GENTEXT/REMARKS/1.  Purpose.  To update Service guidance, reimbursement procedures, eligibility criteria, and reporting requirements for IDT Travel Reimbursement in accordance with reference (a) due to an increase in the limit for reimbursement from 500 to 750 dollars for each round trip. The increased reimbursement limit is authorized for round trips with an end date that occurs on or after 27 December 2024.  Current eligibility for IDT Travel Reimbursement does not guarantee eligibility under future policy updates to the IDT Travel Reimbursement Program. 2.  Background.  This program is designed to reimburse travel and transportation expenses for select Marines who perform IDT that requires them to commute outside the local commuting distance. 3.  Eligibility     a.  Marines serving in critical staffing shortfalls within the Selected Marine Corps Reserve (SMCR); SMCR command screened billets; Deputy Commandant, Manpower and Reserve Affairs (DC M&RA) Senior Leader and General Officer Assignments; and Individual Mobilization Augmentee (IMA) Reserve Senior Leader Board (RSLB) billets.  Members of the IMA Program not in General Officer or RSLB screened billets are not eligible for IDT travel reimbursement.     b.  Distance.  Marines must be assigned to a unit located 150 miles or more from their official primary residence address (PRA) in Marine Corps Total Force System (MCTFS) as calculated by the Defense Table of Official Distances (DTOD) using Permanent Change of Station/Temporary Duty route type.       c.  BIC match.  Marines must be assigned to a BIC that is equivalent to their Primary Military Occupational Specialty (PMOS), Additional MOS (AMOS), have an exception request approved by Reserve Affairs (RA), or be an acceptable BIC mismatch per the most recent reference (b).  Billet grade of one-up/down is authorized.  Command-screened commanders may be allowed up to three additional months for turnover if placed in Excess BIC 009.  Excess BICs or those categorized as a discrepancy, per reference (b), are not eligible without an exception request.      d.  There are no rank or MOS limitations.      e.  Corporals, sergeants, and staff sergeants who submit a PMOS 0211 lateral move package to fill an open 0211 BIC are eligible for reimbursement to conduct the board interview process. Once travel is conducted, the unit will contact [email protected] for the waiver and Line of Accounting.     f.  Marines assigned to 4th Reconnaissance Company located in Kaneohe Bay, Hawaii, who commute less than 150 miles to their  Reserve Training Center (RTC) but require off-island travel are  authorized reimbursement.   4.  Waivers.  Waiver requests for eligibility requirements will be considered on a case-by-case basis by RA.  Marines must submit requests via NAVMC 10274 endorsed by the chain of command, to include the MSC Headquarters, and the Commander, Marine Forces Reserve (COMMARFORRES) AC/S G-1. 5.  Reimbursement.  Total reimbursement for a round trip with an end date that occurs prior to 27 December 2024 will be limited to 500 dollars for each round trip.  Total reimbursement for a round trip with an end date that occurs on or after 27 December 2024 will be limited to 750 dollars per round trip per reference (a).       a.  Allowances.  Actual costs and fees incurred as a result of travel may be paid as reimbursable expenses not to exceed 500 or 750 dollars per round trip between the member's PRA as entered in MCTFS and the assigned RTC.  Per reference (a), commercial transportation costs to and from the RTC including transportation from the PRA to the terminal and to and from the terminal and the RTC (taxi or other paid transportation) are reimbursable.  If a privately owned vehicle is used, mileage reimbursement at the “other mileage rate” and any parking fees or tolls incurred are reimbursable.  If a rental car is authorized or approved, only costs for travel days to and from the IDT location may be paid.  This includes use of rental vehicle between home and the terminal and between the terminal and the training location.  The Disbursing Office/Finance Office will calculate the reimbursable amount if a rental vehicle was retained for the duration of the IDT period. No authority exists to reimburse transportation expense incurred while executing IDT at the IDT location.  All JTR rental vehicle rules apply.  Only “actual” costs for meals, trips, and taxes may be reimbursed up to the maximum meal rate and incidental expenses (M&IE) rate for the duty location may be reimbursed.  Travelers are advised to retain and submit all receipts.  Receipts are required for any individual expenditure of 75 dollars, or more being sought for reimbursement per reference (a).     b.  Frequency.  Reimbursement is limited to eleven (11) round trips per Marine, per Fiscal Year (FY).  Aviators (MOS 75XX)  assigned Duties Involving Flying – Operational (DIFOP) to SMCR  squadrons are allowed reimbursement not to exceed twenty-two (22) round trips per FY to include additional paid drills (APD) necessary to meet minimum annual flight hour requirements.     c.  Reimbursement, if approved, is authorized to begin on the  day approved by COMMARFORES. 6.  Coordinating Instructions     a.  Marine Forces Reserve (MARFORRES) will compile the list of all potentially eligible Marines by applying the rule sets detailed in paragraph 3 of this message.  Members not properly joined to the unit per reference (b) or who do not have a valid BIC and/or valid Primary Residence entered in MCTFS per reference (c) by the data compilation date, will not be considered as eligible for that month. MARFORRES will publish a monthly list of eligible Marines and  provide this list to each Major Subordinate Command (MSC) AC/S G-1,  and the Finance Offices.  MARFORRES will add eligible SMCR Marines (via cross-org) to a restricted list into the Defense Travel System (DTS) that will be utilized to settle authorized IDT Travel Reimbursement claims utilizing the FY Lines of Accounting (LOA) that corresponds with the travel period. Any outstanding claims must be settled against these previous FY LOAs no later than 31 December, of the same calendar year.  Example:  FY25 LOA claims must be  settled by 31 December 2025.     b.  IMA Operational Sponsors will coordinate with MARFORRES to add eligible IMA General Officers and board selected senior leader assignments to the IDT LOA.     c.  Questions concerning access to the IDT LOA will be communicated via unit administrators to [email protected]. Questions regarding the DTS voucher process or funding will be directed to the unit/MSC G-1 section and/or unit/MSC DTS Organizational Defense Travel Administrator/Lead Defense Travel Administrator (ODTA/LDTA).     d.  Parent units will verify that their Marine meets the  criteria set forth in paragraph 3, is on the eligibility roster for the month claimed or in receipt of a waiver from COMMARFORRES.   Parent units are responsible for ensuring compliance with updates  published by RA.     e.  MARFORRES is responsible for managing the LOAs and for confirming member eligibility based on RA criteria.     f.  RA will conduct an annual review and publish updates to eligibility requirements to ensure funds are used to incentivize Marines to fill critical manpower shortfalls.     g.  This travel authorization is separate from, and may not be combined with, the authorization for off-site IDT Travel per reference (a).     h.  Commanders are not authorized to deny a reimbursement  request that meets program eligibility requirements in this  MARADMIN. 7.  City Pair Program (CPP).  This program offers government travelers extra features and flexibility when planning official travel, in addition to maintaining deep program discounts.      a.  Benefits include: fully refundable tickets, no advance purchase required, no change fees or cancelation penalties, stable prices which enables accurate travel budgeting, no blackout dates, and fares priced on one-way routes.      b.  Marines attending IDT and have a GTCC are eligible to request flight reservations using city pair fares through the Commercial Travel Office, which is currently Cruise Ventures, Inc (CI Travel).       c.  To request tickets, a passenger reservation request form  must be filled out. This form is available on the RA Career  Management Team website under resources and is labeled IDT travel  form. Completed forms are emailed to [email protected] and tickets are normally issued by next business day. 8.  Reference (d) is hereby canceled. 9.  Authorizations granted in this MARADMIN remain in place until canceled or updated by a future MARADMIN.  10.  Reimbursement will continue at the discretion of RA or as otherwise mandated by law.  This program may be restricted due to budget constraints. 11.  Release authorized by MajGen Karl D. Pierson, Director, Reserve Affairs Division//