R 202300Z MAY 25 MARADMIN 240/25 MSGID/GENADMIN/CMC IL WASHINGTON DC// SUBJ/PROCUREMENT OF NON-TACTICAL VEHICLES AND EQUIPMENT WITHIN A  CENTRALLY MANAGED PROGRAM AND AVOIDING ANTIDEFICIENCY ACT (ADA)  VIOLATIONS// REF/A/MSGID:DOC/DOD 7000.14-R VOL 2A/YMD:AUG2020// REF/B/MSGID:DOC/DOD 7000.14-R VOL 14/YMD:MAY2023// REF/C/MSGID:DOC/OUSD(C) MEMO/YMD:22MAR2023// REF/D/MSGID:DOC/DODM 4500.36/YMD:20DEC2018// REF/E/MSGID:DOC/MCO 4400.201 VOL 15/YMD:24JUL2018// REF/F/MSGID:DOC/MCO 11240.106D/YMD:14JAN2025// REF/G/MSGID:DOC/MCO 7010.20A/YMD:26JUL24// NARR/REF (A) IS DOD 7000.14-R VOL 2A, DOD FINANCIAL MANAGEMENT  POLICY, GENERAL INFORMATION.  REF (B) IS DOD 7000.14-R VOL 14,  DOD FINANCIAL MANAGEMENT POLICY, ADMINISTRATIVE CONTROL OF FUNDS AND ANTIDEFICIENCY ACT VIOLATIONS.  REF (C) IS OUSD(C) MEMO  03/22/2023 INTERIM GUIDANCE REGARDING INCREASED THRESHOLD FOR  DETERMINATION OF EXPENSE AND INVESTMENT COSTS.  REF (D) IS DOD  MANUAL 4500.36, ACQUISITION, MANAGEMENT, AND USE OF DOD  NON-TACTICAL VEHICLES.  REF (E) IS MCO 4400.201 VOL 15  MANAGEMENT OF PROPERTY IN THE POSSESSION OF THE MARINE CORPS,  GARRISON PROPERTY AND GARRISON MOBILE EQUIPMENT.  REF (F) IS  MCO 11240.106D NON-TACTICAL VEHICLE MANAGEMENT, REF (G) IS  MCO 7010.20A NONAPPROPRIATED FUND (NAF) PROCUREMENT POLICY// POC/S.M. STYCZNYSKI/GYSGT/MCICOM G4/TEL: 703-571-6204/ EMAIL: [email protected]//  POC/F. DOMOND/CIV/MCICOM G4/TEL: 703-571-6194/EMAIL:  [email protected]// POC/D.J. PIERCE/CIV/MCICOM G4/TEL: 703-571-6185/EMAIL:  [email protected]// GENTEXT/REMARKS/1.  Purpose.  This message provides acquisition  guidance and is intended to ensure proper administrative control  of funds for the procurement of non-tactical vehicles (NTVs) and  equipment to avoid Anti Deficiency Act (ADA) violations. 2.  Background.  Deputy Commandant for Installations and Logistics  (DC I&L) Facilities Division (LF), oversees the centralized  procurement of NTVs funded by Procurement, Marine Corps (PMC)  appropriations (references (e) and (f)).  This program is designed  to minimize risk for the Marine Corps and ensure transparency in the  allocation and use of NTVs and equipment as mandated by regulations.  Any acquisition of equipment that could potentially be classified as an NTV (see definitions below), must be referred to a fleet manager  with delegated NTV program authority before proceeding with  procurement actions. 3.  Definitions.  NTVs, previously known as Garrison Mobile  Equipment  (GME), include government-owned, leased, and controlled  commercial vehicles, trailers, material handling and engineering  equipment designed to transport passengers or cargo for  administrative operational support in a garrison environment.   All DoD vehicles that are designed to operate safely on improved  roadways, such as sedans, sport utility vehicles (SUVs), carryalls,  vans, trucks, buses, and low-speed vehicles are considered NTVs.   An NTV is a self-propelled wheeled conveyance that does not operate on rails and is designed to be operated safely on roadways  principally for the administrative movement of property or  passengers.  NTVs do not include vehicles designed or used for  military field training, combat operations, tactical purposes, or strictly off-road terrain (references (d) and (f)).  NTVs are  divided into four main categories: 3.A. Commercial Passenger Vehicles (CPV).  CPVs are sedans, SUVs,  carryalls, vans, low-speed vehicles, and buses of various sizes that are designed to be operated safely on improved roadways. 3.B. Commercial Cargo Vehicles (CCV).  CCVs are general purpose  vehicles such as light/medium/heavy duty cargo trucks, special duty trucks, certain firefighting apparatus, refuse collection trucks,  fuel/water tanker trucks, and most types of trailers designed to  transport cargo, when connected to CPVs and CCVs, over improved  roadways. 3.C. Material Handling Equipment (MHE).  MHE is mobile commercial equipment used to move, protect, store, or control material and  containers throughout the warehousing, distribution, consumption,  and disposal activities of material handling operations.  This  encompasses a broad range of mobile equipment designed to  facilitate the efficient and effective handling of materials and  containers. Examples of NTV MHE includes equipment such as  forklifts, mobile cranes, platform trucks, and rough terrain  container handlers. 3.D. Garrison Mobile Engineer Equipment (GMEE).  GMEE is  commercial construction and engineering equipment such as  graders, backhoes, cranes, tracked vehicles, and other  construction equipment.  They support garrison facilities and  road maintenance, force protection and airfield operations. 4.  Responsibilities.       4.A. DC I&L (LF) is responsible for issuing guidance,  centralized NTV acquisition, approving and monitoring  equipment allowances, ensuring NTV inventory accountability,  and compliance with federal fleet management and safety  requirements.  DC I&L (LF) manages PMC funds for NTV acquisitions  across the Marine Corps enterprise.   4.B. Commanders, including installation or activity commanders,  commanding officers, inspector-instructors, or district directors,  are responsible for all NTV assets assigned to support their command requirements. 4.B.1. The Commander will assign a single fleet manager for the  management, operation, and maintenance of NTVs under their command,  whether a regional command, an installation, or geographically  separated USMC activity.  4.B.2. If a possible ADA violation is identified with the  procurement of an NTV, the Commander will follow the ADA violation process detailed in reference (b) Chapter 3. 4.B.2.a. The Commander, within two weeks of discovery of a  possible ADA violation, will initiate an initial review and prepare  an initial report to be submitted through the appropriate command  financial management channels. 4.B.2.b. The respective Financial Management Office at HQMC will  evaluate the suspected violation report and decide the appropriate  action to take, per reference (b) Chapter 3. 4.C. The assigned installation/activity fleet manager is the primary point of contact authorized to request the acquisition, assignment,  transfer, and disposal of NTVs for the installation or activity.   Fleet managers must submit validated/corrected Authorized Allowance  Lists (AALs) and inventory reports as required or requested to  DC I&L (LF). 5.  Funding. 5.A. Centralized Procurement.  Considering the NTV program is a  centrally managed program, centralized procurement is the primary  method in which DC I&L (LF) acquires all Marine Corps NTVs.  Fleet  Managers will provide equipment specifications to DC I&L (LF) in  standardized format and characteristics, where possible, to achieve  standardization and efficiency throughout the fleet. 5.A.1. Basic distinction between Expense costs, Investment costs,  and Centrally Managed Program funding (i.e. PMC) is explained in  reference (a), paragraph 2.1. 5.A.1.a. As previously mentioned, the Marine Corps’ NTV Program is a centrally managed program which is managed by DC I&L(LF), whom has  the responsibility to purchase of NTV’s without regard to the  purchase value or being an expense or investment. 5.A.1.b. It is understood that Commanders have some discretion with  using local Operation and Maintenance (O&M) funding for expense  purchases, up to the investment purchase threshold (i.e. $250,000),  to operate and maintain their organization.  However, that local  purchase discretion is not applicable to the Marine Corps NTV  Program. 5.B. Local Procurement.  Only DC I&L (LF) may authorize local  procurement, with appropriated funds, of NTVs that are not  automotive vehicles, such as trailers, MHE, and engineering  equipment, if there is a benefit in doing so for the Marine Corps. 5.B.1. Commanders shall ensure that all requests for local  procurement of NTVs is coordinated with the fleet manager and  forwarded to DC I&L (LF) for approval prior to taking any  contracting or procurement actions. When authorized, DC I&L (LF)  will allocate PMC funds for that approved procurement. 5.B.2. Only PMC funds authorized by DC I&L (LF) shall be used for  procurement of NTVs, including local purchases. Fleet managers shall  ensure that PMC funds are awarded within the time designated by  DC I&L (LF). 5.B.3. Fleet managers shall track and monitor the local procurement  process and provide DC I&L (LF) a status of procurement action 30  days prior to expiration of funds. 5.C. Authorized Allowance List (AAL). The total number of NTVs,  which includes government owned and leased vehicles, in use at any  command may not exceed the command’s AAL without authorization from  DC I&L (LF). 5.D. Only centrally managed PMC funding shall be used to procure  NTVs, and unauthorized local procurement of NTVs with other than PMC funds is an ADA violation per references (a), (b), (d), and (e).   DC I&L (LF) will not issue United States Marine Corps (USMC) NTV  registration numbers or license plates for improperly purchased  NTVs, unless the ADA violation is resolved or cured, and two  conditions have been met:  (1) appropriate controls have been  implemented to ensure that unauthorized procurements will not  reoccur, and (2) MCICOM (Financial Management and Comptroller) has  concurred with any proposed funding corrections after reviewing  the appropriate reports and supporting documentation for an ADA  investigation. NTVs added to the fleet as a result of an ADA  violation being resolved or cured may be transferred to meet a  greater need at another Marine Corps installation/activity.   5.E.  Upon discovery of a potential ADA violation, the initial  findings validated by an internal review, an in-depth and structured investigation is required per reference (b), Chapter 3.  If the  conclusion of an official ADA violation investigation finds that a  violation occurred, the report of investigation, which includes the  name(s) of the responsible individuals, will be submitted to the  President through the Director of the Office of Management and  Budget, the President of the Senate, the Speaker of the House of  Representatives, and the Comptroller General of the United States.   Within the Department of Defense, any report that concludes an ADA violation occurred must identify one or more responsible officials. 5.F.  Non-Appropriated fund (NAF) procurement of vehicles must be  approved by the head of the Non-Appropriated Fund Instrumentality  (NAFI) and comply with reference (g), in addition to all size,  efficiency, and alternative fuel requirements from applicable NTV  policies and federal fleet management regulations. 6.  For advice on the proper use of funds and the NTV acquisition  process, contact your local Fleet Manager (MCINCR, MCIEAST, MCIWEST, or MCIPAC). 7.  This MARADMIN is applicable to the Marine Corps Total Force.  8.  RELEASE AUTHORIZED BY MAJGEN J.G. WOODWORTH, ASSISTANT DEPUTY COMMANDANT, INSTALLATIONS AND LOGISTICS (FACILITIES).//