R 032030Z JUN 26 MARADMIN 255/26 MSGID/GENADMIN/CMC L LP WASHINGTON DC//  SUBJ/POLICY UPDATE REGARDING THE EXECUTION OF THE PERMANENT TRANSFER  OUT OR DISPOSAL OF CAPITAL EQUIPMENT TO NON-MARINE CORPS ACTIVITIES,  TURN-IN OF CAPITAL EQUIPMENT TO DEFENSE LOGISTICS AGENCY DISPOSITION  SERVICES (DLA-DS) AND THE RETIREMENT OF CAPITAL EQUIPMENT IN  GCSS-MC// REF/A/DOC/DODI 4140.01/SEPT 2025// REF/B/DOC/DODM 4160.21, VOL 1/AUG 2022// REF/C/DOC/DLM 4000.25, VOL 2, CHAP 16/NOV 2019// REF/D/DOC/MCO 4400.201/MAY 2025// REF/E/DOC/MSG 161446Z NOV 23/GUIDANCE FOR CORRECTING THE NATIONAL  ITEM IDENTIFICATION (NIIN) AND/OR SERIAL NUMBER FOR MILITARY  EQUIPMENT IN THE ACCOUNTABLE PROGRAM SYSTEM OF RECORD// REF/F/DOC/CMC 241430Z JUN 24//  REF/G/DOC/UM4400-125/VOLUME 2/AUG 17// REF/H/DOC/DODM 4160.28/JUL 19// REF/I/DOC/DC I&L LPS BPN-ME/JUL 25// NARR/REF A PROVIDES DOD SUPPLY CHAIN MATERIEL MANAGEMENT PROCEDURES.  REF B IS THE DEFENSE MATERIEL DISPOSITION MANUAL (DODM 4160.21) FOR  DISPOSAL GUIDANCE AND PROCEDURES. REF C PROVIDES POLICY ON THE  DEFENSE LOGISTICS MANAGEMENT SYSTEM, SPECIFICALLY, POLICIES,  PROCEDURES, AND TRANSACTIONS RELEVANT TO DLA DISPOSITION SERVICES.  REF D PRESCRIBES POLICY ON MANAGEMENT OF PROPERTY IN THE POSSESSION  OF THE MARINE CORPS. REF E IS THE DEFENSE LOGISTICS MANAGEMENT  STANDARDS (DLMS) CHANGE AUTHORIZING THE TRA/527R RECEIPT  ACKNOWLEDGEMENT TRANSACTION AS KEY SUPPORTING DOCUMENTATION (IN  PLACE OF THE FINAL HAND RECEIPT) AS PROOF OF DELIVERY TO DLA-DS. REF  F ADDRESSES APPROVED DLMS CHANGE 1198 WITH REGARD TO ESTABLISHING  AND MAINTAINING ACCOUNTABILITY FOR SERVICE OWNED CAPITAL EQUIPMENT.  REF G IS THE GUIDANCE FOR CORRECTING THE NATIONAL ITEM  IDENTIFICATION (NIIN) AND/OR SERIAL NUMBER FOR MILITARY EQUIPMENT IN THE ACCOUNTABLE PROGRAM SYSTEM OF RECORD. REF H IS THE CURRENT PROCEDURES REGARDING THE EXECUTION OF THE TURN-IN OF MILITARY EQUIPMENT (ME) TO DEFENSE LOGISTICS AGENCY DISPOSITION SERVICES  (DLA-DS) AND THE RETIREMENT OF ME IN GCSS-MC.REF I IS THE MILITARY EQUIPMENT BUSINESS PROCESS NARRATIVE FOR THE ACQUIRE TO RETIRE BUSINESS MISSION AREA.// POC/BEATTY, SCOTT/COL/DC I&L, LOGISTICS POLICY AND SUSTAINMENT  BRANCH (LPS)/TEL: 571-256-7098/EMAIL: [email protected]//  POC/GLOVER, AARON/LTCOL/ DC I&L, SUPPLY POLICY AND SUSTAINMENT  SECTION (LPS-S)/TEL: 571-256-7112/EMAIL: [email protected]// POC/CANADY, ROB/CIV/ DC I&L, SUPPLY POLICY AND SUSTAINMENT SECTION  (LPS-S)/TEL: 571-256-7134/EMAIL: [email protected]//  GENTEXT/REMARKS/1. Situation. Organizations that transfer equipment,  particularly capitalized assets, are not properly executing all  steps of transference, retirement of assets, nor uploading Key  Supporting Documentation (KSD) to prove a complete transfer. The  proper transfer and retirement of Marine Corps capital assets to  non-Marine Corps activities (DLA-DS or other services)—including  classes II, VII, and VIII—is a coordinated, multi-step process  involving MARCORLOGCOM, MARCORSYSCOM, and supporting DLA-DS field  sites. Accurate and timely execution and documentation of these  actions are essential for reliable financial reporting. This MARADMIN cancels reference (f). 2. Mission. Ensure all Marine Corps activities properly execute  permanent transfers or retirement of capital assets. 3. Execution. 3.A. Concept of Operations. 3.A.1. Fleet and Supporting Establishment Commands:  3.A.1.A. Prior to conducting any disposal actions, units must  request and receive disposition instructions from MARCORLOGCOM via GCSS-MC for any capital asset valued at $100k or more.  This  includes all capital assets deemed obsolete with removal  instructions via official correspondence (i.e., disposal plans).  3.A.1.A.1. To maintain financial traceability, all capital assets,  including capital assets declared obsolete by MARCORSYSCOM/ PAE  Marine Corps and supported by a published disposal plan, will follow  the same disposition process. MARCORLOGCOM will reference the  approved disposal plan when issuing disposition instructions. 3.A.1.A.2. MARCORSYSCOM and supported program executive officer/  portfolio acquisition executive programs possess the ability to  retain assets with an obsolete status for testing purposes as  required. 3.A.1.B. Per reference (g), upon receipt of disposition  instructions, the owning unit will initiate a material  redistribution transaction within the disposition service request within the APSR. For dispositions directing disposal through a  supporting DLA-DS site, the owning unit must ensure the DRMO flag  is checked and the disposal type indicator is set to DLA-DS. 3.A.1.B.1.  To prevent capital asset reporting errors in the APSR or rejection by DLA-DS, units must complete all critical checks,  outlined in reference (d), prior to physical transfer. Units must  first verify that all associated service requests for the specific  capital asset are officially closed within the APSR. Additionally,  the capital asset must be de-configured and demilitarized (per  reference (h)), in accordance with the provided disposal  instructions. Completing these steps ensures the turn-in is accepted  and prevents the erroneous virtual transfer of associated  capitalized/ non-capitalized equipment. 3.A.1.C. Units must schedule a turn-in appointment with receiving  organization or the supporting DLA-DS site within three working days  of receiving disposition instructions. The appointment must be  scheduled no more than 30 days from the material redistribution  transaction date, allowing time for packing, demilitarizing, or  transportation if required.  3.A.1.C.1. Use of the DLA-DS transportation scheduler is mandatory  for all disposal transactions occurring directly with DLA-DS.  3.A.1.C.2. Use of the electronic turn-in document application is  prohibited. 3.A.1.C.3. The process of equipment (including capital assets)  transfers internal to the Marine Corps, as directed by the disposal instructions, will be driven by Volume 3 of reference (d).  Refer to reference (g) for processing of material redistributions.  3.A.1.C.4. The process of equipment (including capital assets) transfers to non-Marine Corps entities will be driven by the disposition instructions and volume 10, reference (d) (example: disposition instructions directs the unit to transfer the end item to another service or non-Marine Corps entity).  Refer to reference (g) for processing of material redistributions.     3.A.1.D. DLA DS turn-in requirements 3.A.1.D.1. During the physical turn-in, DLA-DS will issue a  “conditional acceptance” on the GCSS-MC-generated DD form 1348-1a.  This serves as the minimum standard for KSD.  For capital asset  shipments via commercial carriers, the signed bill of lading with associated DD form 1348 will serve as interim KSD until such time  as delivery is confirmed at the destination.  3.A.1.E. After successfully transferring a capital asset, it is the  responsibility of the issuing unit to monitor for DLA’s posting of a  confirmation of receipt.   3.A.1.E.1. Confirmation of receipt may be evidenced by the  publication of either a DIC TRA/ DLMS 527 “receipt acknowledgement”  transaction or the posting of completed dd-1348 to the DLA document  portal (RBI E-DOCS).  3.A.1.E.2. For evidentiary purposes, the DIC TRA/ DLMS 527 “receipt  acknowledgement” transaction, will serve as the primary KSD for all  DLA-DS disposals.  The posting of a completed dd-1348 to the DLA  document portal, is deemed an effective alternate in the absence of  the TRA/ DLMS 527 “receipt acknowledgement” transaction. 3.A.1.E.3. After 30 days, if neither the primary nor alternate KSD  are available, the DLA-DS issued “conditional acceptance” may serve  as tertiary evidence utilized as KSD. 3.A.1.E.4. Issues identified during receipt processing may delay the  posting of confirmation of receipt. Therefore, it is imperative that  during this period issuing units monitor each transaction and  respond to follow-ups requiring action (DIC AFX), as well as  reviewing PDREP for any Supply Discrepancy Reports (SDR) from the  receiving activity.  3.A.1.F. No later than 30 days after shipment/ turn-in (or  resolution of received SDR), units must upload the primary or  alternate forms of KSD, or a DLA-DS issued “conditional acceptance” into the GCSS-MC disposition SR.  Once uploaded, units must route it to MARCORLOGCOM to complete formal retirement of the capital asset.  3.A.2. MARCORLOGCOM: 3.A.2.A. MARCORLOGCOM storage activities will follow the same  procedures as fleet units, with the exceptions noted below. 3.A.2.A.1. MARCORLOGCOM Item Managers will internally issue a  Material Release Order (MRO) to the storage activity instead of  requesting disposition instructions. for all disposals they will  ensure that the “DRMO flag” is checked and that the “disposal type  indicator” is set to DLA-DS.  upon turn-in or shipment, the storage activity will process the ship confirmation action (DIC AS3), placing the capital asset in an in-transit status within the installed base. 3.A.2.B. MARCORLOGCOM storage activities will execute all remaining  steps to document the disposition and remove the capital asset from  the property records as outlined in paragraphs 3.A.1.B.1 thru 3.A.1.E. 3.A.2.C. No later than 30 days after shipment/ turn-in (or  resolution of received SDR), MARCORLOGCOM storage activities must  upload the final confirmation of receipt KSD into the GCSS-MC  document management record and complete formal retirement of the  capital asset locally.  If neither primary nor alternate KSD is  available, tertiary documentation may be used  (as within section 3.A.1.D). 3.B. Tasks. 3.B.1. DC, I&L: Review and adjust disposition processes.  Ensure  compliance with this MARADMIN and reference during scheduled audits. 3.B.2. DC, CD&I: Update TAMCN statuses in TFSMS for items undergoing  disposal, ensuring a transition to "disposal" and eventually to  "archive" status within appropriate reporting systems. 3.B.3. COMMARCORSYSCOM: Update IUID records for disposed capital  assets. Ensure proper TAMCN status updates in TFSMS. 3.B.4. MARCORLOGCOM: Manage disposition instructions, ensure the  execution of retirement actions, and track the status of retired  capital assets in the installed base. 3.C. Coordinating Instructions. 3.C.1. Accessing systems: The DLA-DS transportation scheduler can be  accessed via DLA scheduler link.  AMPS must be used to access RBI  EDOCS for final receipt posting. 3.C.2. Financial reporting.  When a material redistribution in  support of disposition activities is performed correctly, GCSS-MC automatically creates the A5J, AE1/BA, and AS3 MILSTRIP transactions. For auditing purposes, once the AS3 shipment confirmation is posted, the asset's value is automatically reduced to $0.01.  The asset is  then moved to the general ledger 1995 holding account, where it will stay until it is officially retired from property records. 3.C.3. Visual Process Flow. Reference (I) provides a visual of this process to further enhance general understanding and compliance.  3.C.4. This MARADMIN specifically covers capital equipment  disposition, however, is applicable to all forms of military  equipment birthed into GCSS-MC.  4. Administration and Logistics. None. 5. Command and Signal. For questions, contact the POC listed above. 6. Release authorized by Major General Andrew M. Niebel, Assistant Deputy  Commandant for Installations and Logistics.//